Add SIF project #11

Author: SebastianPrehn

docs/images/project/sif-project_createproject.png

@@ -31,6 +31,7 @@ ERDA/SIF: User Guides
    :caption: SIF User Guides
 
    sections/sif/signup/index
+   sections/sif/project/index
 
 .. danger::
    This documentation is WIP! We are currently focused on updating our ERDA-related resources.

docs/images/project/sif-project_invite.png

@@ -0,0 +1,181 @@
+.. _sif-project-start:
+
+========================================
+Create, Share and get access to Projects
+========================================
+
+As a UCPH employee, it is possible to create a project and share your data with others from UCPH and/or external collaboration partners as described in :ref:`Create a project and share it with others <sif-project-create>`.
+You can also get access to other people's projects in SIF as described in :ref:`Get Project Access <sif-project-get-access>`.
+
+.. _sif-project-create:
+
+Create a project and share it with others
+=========================================
+
+.. note::
+   It is only possible to create a project as a UCPH employee, so external collaborators will have to rely on an employees from UCPH.
+
+.. _sif-project-create-login:
+   
+Log in
+------
+
+In order to create a project, you must first have a SIF user and log into SIF at `https://sif.ku.dk/ <https://sif.ku.dk/>`_.
+If you do not have a user yet, you can follow the instructions at :ref:`Sign up as a SIF user <sif-signup-start>`.
+
+You then have to select **KU / UCPH Users** and then click on *Log In*.
+
+.. image:: /images/project/sif-project_login.png
+
+In the pop-up window, enter:
+
+#. Your UCPH username (consists of three letters and three digits).
+#. Your personal UCPH password, which you also use, e.g. for KUnet.
+#. Then click ‘Yes (Allow)’
+
+.. image:: /images/project/sif-project_login_yes.png
+
+Open your downloaded app with two-factor authentication and enter the
+current six-digit token. Click ‘Submit’.
+
+.. _sif-project-create-project:
+
+Create project
+--------------
+
+Project Data Category
+^^^^^^^^^^^^^^^^^^^^^
+
+.. image:: /images/project/sif-project_createproject.png
+
+Click on the 'Create Project' tab, and create the project data category:
+
+* Personal Data:
+  Must be selected if your project contains personal data and requires pre-approval from the legal department.
+  Read more on KUnet about `processing of personal data <https://kunet.ku.dk/work-areas/research/data/personal-data/Pages/default.aspx>`_.
+* Data Subject to an Agreement:
+  Must be selected if the data in your project requires pre-approval by the legal department and need to be transferred from you as a UCPH researcher to your external cooperation partner or vice versa.
+  Read more on KUnet about `sharing and disclosure of research data <https://kunet.ku.dk/work-areas/research/data/personal-data/disclosure/Pages/default.aspx>`_.
+* General Sensitive Data:
+  Must be selected if your project does not require pre-approval by the legal department.
+  
+
+  
+Enter Workzone number
+^^^^^^^^^^^^^^^^^^^^^
+
+When you select 'Personal Data' or 'Data Subject to an Agreement', you need to supply the Workzone number of the project.
+
+To create a project in SIF with personal data, you *always* have to obtain prior approval from the FacultySecretariat.
+Contact your `faculty's legal department <https://kunet.ku.dk/work-areas/research/data/personal-data/safe-storage/Pages/default.aspx>`_ for advice (See the contact box on the right-hand side of the link).
+The approval email that you subsequently receive contains the Workzone number you need to use.
+
+
+Enter name
+^^^^^^^^^^
+
+Write a short descriptive name for the subject of your project.
+
+Click 'Create'.
+
+The faculty's legal department will automatically be informed that you have created the project and can check the details in Workzone.
+
+
+.. _sif-project-invite-participant:
+
+Invite Participant
+------------------
+
+Click the 'Invite Participant' tab to invite others with a UCPH account or external cooperation partners to join your project.
+
+Click the green dropdown menu under 'Invite project participant' and select your project.
+
+Enter the email address of the person with whom you want to share the project data.
+The person must be registered as a SIF user before you can share the project data.
+
+Enter the Workzone number you received in an email/PDF from your faculty's legal department.
+
+Tick 'I confirm....' (You have thus confirmed that you have read the rules and the terms and conditions and are legally obliged to do what you confirm).
+
+Click 'Invite'.
+
+.. image:: /images/project/sif-project_invite.png
+
+An email will now be sent to the address you provided.
+
+.. note::
+   If you want to give a partner outside UCPH access to a project with sensitive personal data, you should first agree with the `faculty's legal department <https://kunet.ku.dk/work-areas/research/data/personal-data/Pages/default.aspx>`_ that the external party may be granted access.
+
+
+.. _sif-project-remove-participant:
+
+Remove Participant from Project
+-------------------------------
+
+If, at some point, a project participant should no longer have access to the project data.
+It's important that you remember to remove the participant from the project.
+
+Click the 'Remove Participant' tab.
+
+Select your project in the green dropdown menu under 'Remove project participant'.
+
+Select the participant you want to remove from the project in the green dropdown menu under 'User'.
+
+Click 'Remove'.
+
+
+.. _sif-project-open-project:
+
+Open Project
+------------
+
+When you want to work in the actual project, click the 'Open Project' tab.
+Select the project and click 'Open'. You can now work in the project.
+
+If you want to leave the window with the open project and return to the screen image where you can, e.g. invite participants, click 'Close' on the left-hand side.
+
+
+.. note::
+   As a project owner, you can see data about your specific project under 'Project Info'.
+   Here you can see creation data, project owner, data category, Workzone number and active project participants.
+
+
+
+.. _sif-project-get-access:
+
+Get Project Access
+==================
+
+.. _sif-project-ucph-access:
+
+Get Project access with a UCPH account
+--------------------------------------
+
+A project owner has invited you to participate in a project on SIF.
+You will receive an email from SIF once you have received an invitation to the project.
+
+Go to `https://sif.ku.dk/ <https://sif.ku.dk>`_, and click 'log in'.
+
+Click the 'Accept Invitation' tab.
+
+In the green dropdown menu under 'Accept project invitation', select the specific project on which you intend to work.
+
+Click 'Accept' and you will arive at the 'Open Project' tab, where you can select the project and start working in it.
+
+
+.. _sif-project-ext-access:
+
+Get Project access as an external user
+--------------------------------------
+
+If a project owner at the University of Copenhagen has invited you to work on a project on SIF, you will receive an email from SIF once you have been invited to the project.
+
+Log on to `https://sif.ku.dk/ <https://sif.ku.dk>`_ after you have received an email about access.
+
+Click the 'External users' tab and click 'log in'.
+
+Enter your email and the apssword you chose when you signed up for SIF. Click 'yes' and then click the 'Accept Invitation' tab.
+
+In the green dropdown menu under 'Accept project invitation', select the specific project on which you intend to work and click 'Accept'.
+
+You will then arrive at the 'Open Project' tab. Here you can select the project and start working in it.